Trunk or Treat Family Heritage Event
Date: Saturday, October, 26, 2024
Time: 4-6pm
Location: CLES parking lot & blacktop
All CLES families are invited to participate in this fun and festive fall event, which will include a costume parade, food trucks, and a ‘trunk-or-treat’ activity.
Families are invited to:
decorate their vehicle’s trunk, or a table or booth, to showcase a fall holiday, tradition, or family heritage
dress in costumes or apparel that represents a fall holiday, tradition or culture from their family heritage
donate candy and prizes to be given out at the event
EVENT SCHEDULE
4:00-4:30 PM Activities for kids on the blacktop, playground and grassy field, including a "Walk the Red Carpet" Costume Parade (starts 4:15 p.m.), a photo booth with Splash, a special "I Spy" Scavenger Hunt, and a chance to enter the costume contest!!!!
4:30 PM Trunk-Or-Treating activity will begin (vehicles will still be setting up prior to 4:30 p.m., and no children will be permitted in that area prior to 4:30pm, unless helping their family with setup).
5:45 PM End of Trunk-Or-Treating activity (event ends at 6:00 p.m.)
COSTUME CONTEST
Due to an error with the original link, the costume contest deadline for submission is now extended up through Monday night, Oct. 28 by 7:00 p.m. Please follow the instructions below if you want to submit an entry. (If you already submitted your entry, but didn't follow all the steps below, just "reply all" to your original email with the missing info). THANK YOU!!!
INDIVIDUAL COSTUME: If your child wants to be considered by the judges panel, please follow these instructions:
Find a photo of your child in their costume while AT the event on Saturday
Send email to comms@clespta.org
In subject line, put name of kid, grade level, and homeroom teacher
Attach to the email (or insert as image within the body of the email) the photo of your kid in the costume
ALSO: please indicate in your email if you are okay with the picture being used for any of the following: printed in CLES yearbook (if selected by Yearbook committee), PTA website to promote the event, social media for PTA (no names or tagging of people), and/or the Trunk-Or-Treat google photo album (shared with attendees), or NONE of the above (used by judges only).
GROUP COSTUME: If a group of people (2 or more kids in group) want to be considered for "Best Group Costume" please send a separate email:
Subject line should say: Group Costume: [description of group theme] (for example, "Group Costume: Superheros" or "Group Costume: Disney Villans")
In body of the email, please list each kid's name, grade level, and homeroom teacher
please attach or insert a photo of the group in their costumes, at the trunk-or-treat event on Saturday
ALSO: please indicate in your email if you are okay with the picture being used for any of the following: printed in CLES yearbook (if selected by Yearbook committee), PTA website to promote the event, social media for PTA (no names or tagging of people), and/or the Trunk-Or-Treat google photo album (shared with attendees), or NONE of the above (used by judges only).
FAMILY COSTUME: If a family wants to be considered for the "Best Family Costume" award, please follow these instructions:
Subject line should say: [Your Last Name] Family Costume (for example, "Sanchez Family Costume" or "Johnson Family Costume")
In body of the email, please list each kid's name, grade level, and homeroom teacher (for every kid in the family who goes to CLES)
please attach or insert a photo of the family in their costumes, at the trunk-or-treat event on Saturday
ALSO: please indicate in your email if you are okay with the picture being used for any of the following: printed in CLES yearbook (if selected by Yearbook committee), PTA website to promote the event, social media for PTA (no names or tagging of people), and/or the Trunk-Or-Treat google photo album (shared with attendees), or NONE of the above (used by judges only).
The Judges Panel will review all submissions, then announce the winners during CLES morning announcements later this week, and also via email and social media.
There will be instructions provided at the PTA table on the blacktop, should your child or your family wish to enter the Costume Contest. Submissions will be done electronically using a google form, and the QR code will be posted at the event. You can even submit your entry AFTER the event, up through Sunday evening 5:00 p.m. to be considered by the judges panel. Winners will be announced at school the following week. Categories include best overall, best group costume, best family costume, and a few other categories.
Costume Guidelines
Halloween costumes, family heritage costumes and other costumes are permitted and encouraged, but please ensure the style is appropriate for a family event with young children.
EVENT MAP
Food Trucks
We are excited that 2 Bold Chefs will be on site serving delicious Mediterranean food (and hot dogs, too), along with Jackson's Bakery Cupcake Truck, so yummy!!!!
They will be on the blacktop 4-6pm!
CANDY/ PRIZE DONATION DROP OFF
Families who do NOT plan to set up a display are highly encouraged to donate items to be handed out during the trunk-or-treat activity (candy, snacks, stickers, pencils, small toys, glow sticks, etc.).
If you are donating a bag of candy or prizes, to be used for giveaways at the Trunk-Or-Treating stations, please drop off your donated items any day this week, Monday thru Friday, at one of these locations:
CLES Front Entrance Vestibule (bin is on the floor near table)
One of our neighborhood drop-off points (If you’ve RSVP’ed, check your email for locations, or email Annette at comms@clespta.org).
OR BRING IT TO THE EVENT: If you are unable to drop off your donation by Friday (preferred option), then please bring your candy, snacks or prizes to the PTA table at the event (located on blacktop, next to the playground equipment shed, in front of portables).
VOLUNTEER!!!!
If you, your spouse, your teenager, your father-in-law, etc. can help with one of these volunteer shifts, please email Annette ASAP at: comms@clespta.org
3:30-4:00 Help with Setup -- directing vehicles, putting up cones and signage, preparing for kids activities
4:00-4:30 PM - Help with an activity station (photo booth, costume parade, special kid's scavenger hunt, Can you help with setup, or crowd control, or run a photo booth station, or help with a kids' activity at the beginning of the event?
4:00-4:45 PM SPLASH MASCOT -- We need someone to be Splash the Dolphin Mascot -- just wear the costume and pose in pictures with kids at the photo booth station (any teenagers out there who think this would be fun? you can earn service hours!)
4:30-5:45 PM Helping monitor trunk-or-treating, bringing refill candy/prizes to display stations, helping with crowd control
5:30-6:00 PM Clean Up Help -- take down tables, wheel a trash can around to collect garbage, take down cones and signage.
TRUNK-OR-TREAT DISPLAYS
We are ESPECIALLY EXCITED for the 20 families who have signed up to decorate their vehicle and/or do a table display, or game booth, or even just sit in a chair and hand out candy! You should have received a separate email, with instructions for how to choose a setup location/parking spot, and other details. If you did not receive this, but are planning to do a display, please email Annette at comms@clespta.org.
Guidelines for displays:
An individual family, or a group of families coordinating together, can sign up to provide a trunk-or-treat display.
Displays can include your vehicle, or a table, tent canopy, booth or other type of outdoor display.
Décor can represent a fall holiday, tradition or culture.
Your display can include giving out a treat or prize (candy, snacks, stickers, pencils, small toys, etc.), or can be a simple game or activity (bean bag toss, carnival booth game, spooky sensory table, simple craft, etc.).
You will be assigned a specific parking space or lawn space to use for your display. Families are responsible for bringing all items needed for their display.
All displays must be ready by 4:30 p.m. (setup can begin as early as 3:00 p.m.).
NOTE: All of the candy/prizes donated by other families (who are NOT doing a display) will be available for you to use at your own display, if needed - you are NOT expected to provide enough candy/prizes yourself for 300 to 400 kids.
NEED IDEAS FOR A DISPLAY? See pics from last year: https://photos.app.goo.gl/ncHMZWfLedEi5gMC8
Thanks to the generous donations from the CLES community, we have allergen-friendly non-food treats available.
Look for the teal bins at some of the displays.
QUESTIONS? Please contact Annette Bartlett, with the CLES PTA Communications Committee (comms@clespta.org).